Merge fields allow you to change an event detail such as the event name in one place (on the general settings page) and have the change reflected every where you use the event name (header, thanks page, confirmation email, closed page, etc.).
We suggest using a merge field if you will be having the same information in more than one area of your registration system. Doing this will speed up setup and eliminate errors when you are updating details or copying forms. Merge fields are especially useful when you have repeating events and you simply need to update the time, date and location details each time.
You might want to use merge fields for:
Here are the standard merge fields that are built into the system. See below if you need custom merge fields.
You can insert a merge field into any area of the system where you see the add merge field drop down. Examples of where they can be used are:
To insert a merge field in these areas:
The + symbol in these variables causes the system to automatically insert the appropriate label for that field in front of the data.
Your total amount due is: Total: $100.00
2. Merge Field without + symbol:
Your total amount due is: [Total]
The email would appear as follows:
Your total amount due is: $100.00
3. Multiple tax merge field. If, for example, the applicable taxes are set up as both PST and GST,
then the [Tax+] merge-field would work as follows:
The email would appear as follows (note that the listed taxes will vary depending on which
taxes you configure for your form):
In most cases, using the [Tax+] variable will satisfy the needs of any email or invoice that needs to be generated. If you need to insert a specific tax merge field that applies to your event, these merge fields will appear in the same list as all other merge fields, as described in 'Using Merge Fields' above. For example, if there is a tax called 'Federal Tax' that applies to your event, the field name 'Federal Tax' will appear near the bottom of the list, and can be inserted as a normal merge field wherever you like in the email.
Registration Date variables: The date and/or time of the registration can be inserted into the email using one or more of the following:
[RegistrationDateLong] - Date formatted as: 'Tuesday, December 15, 2009'
[RegistrationDate] - Date formatted as: '12/15/2009'
[RegistrationTimeLong] - Time formatted as: ' 7:57:54 PM'
[RegistrationTime] - Time formatted as: ' 7:57 PM'
Example: To insert Date and Time into an email, use the following:
Registration Date/Time: [RegistrationDate] [RegistrationTime]